Scheduling Links

Scheduling links let contacts book meetings with you without the back-and-forth of email coordination.

How It Works

1. You create a scheduling link with your availability
2. Share the link with prospects or clients
3. They pick a time that works
4. Meeting is added to both calendars

Creating a Scheduling Link

Step 1: Access Scheduler

1. Go to Settings > Scheduling
2. Or click Create Scheduling Link from Calendar

Step 2: Configure Basics

Step 3: Set Availability

Define when people can book:

Step 4: Customize

Sharing Your Link

Direct Link

Copy and share your link:

https://app.getcoherence.io/schedule/yourname/discovery-call

Email Signature

Add to your email signature:

<a href="https://app.getcoherence.io/schedule/yourname">
  Book a meeting with me
</a>

From a Record

When viewing a contact:

1. Click Schedule Meeting
2. Select Send Scheduling Link
3. Link is personalized for that contact

Booking Experience

What Bookers See

1. Your photo and title
2. Meeting type description
3. Available time slots
4. Timezone selector

Booking Form

Collect information before the meeting:

Confirmation

After booking:

• Calendar invite sent immediately
• Confirmation page with details
• Reminder emails before meeting

Advanced Features

Team Scheduling

Round Robin

Distribute meetings across team members:

1. Create a team scheduling link
2. Add team members
3. Meetings assigned automatically

Distribution options:

• Even distribution - Equal meetings per person
• Availability first - Whoever is free next
• Weighted - Based on custom percentages

Collective Meeting

Everyone on the same call:

1. Create collective link
2. Add required attendees
3. Shows only times when all are free

Multiple Durations

Let bookers choose duration:

• 15 min - Quick question
• 30 min - Discovery call
• 60 min - Deep dive demo

Custom Availability

Different availability per link:

• Sales calls - Business hours only
• Support - Extended hours
• VIP - Premium time slots

Calendar Blocking

What Gets Checked

Scheduling links respect:

• Existing calendar events
• Other scheduling link bookings
• Buffer time settings
• Out-of-office time

Manually Block Time

Block specific times:

1. Create a calendar event
2. Mark as "Busy"
3. That time becomes unavailable

Working Hours Override

For special occasions:

1. Block vacation/holidays
2. Add extra availability
3. Scheduling link updates

Notifications & Reminders

For You

Receive notifications when:

• New meeting is booked
• Meeting is rescheduled
• Meeting is cancelled

For Bookers

Automatic reminders:

Customization

Edit reminder content:

1. Go to scheduling link settings
2. Click Notifications
3. Customize each message

Analytics

Track scheduling link performance:

Next: Learn about linking calendar events to records.